FSA Conference 2026 - Camping - self-catered

FSA Conference 2026 Booking Terms and conditions Booking online for yourself and others indicates acknowledgement and acceptance of these terms and conditions. If you are booking on behalf of another person please forward these terms and conditions. Cancellations and Refund Policy We understand that plans can change, and we aim to be fair, transparent, and compassionate in how we manage cancellations, while also supporting the sustainability of our work. Cancellations by You Cancellations made 14 days or more before the event/session will receive a full refund. Cancellations made 7 -13 days before the event/session may be offered a 50% refund Cancellations made less than 7 days before the event are non-refundable Alternative options Substitute delegates are always welcome provided suitable accommodation is available. Please email enquiries@forestschoolassociation.org 48 hours in advance with new delegate information Within 48 hours please contact us on 07479 960 639 Please see below for admin fees How to cancel Online bookings: Use the cancel ticket function on eequ Invoice bookings: Email enquiries@forestschoolassociation.org with your confirmation of payment email attached Important: You must ensure that your workshop choices and conference tickets have been cancelled on Eequ Refund processing Refunds will be processed as follows: Full refunds, if you paid by card via eequ: refund to your card via eequ’s system Partial refunds, if you paid by card via eequ: refund by bank transfer to a UK bank account. If you paid by invoice or bank transfer: refund to a UK bank account. All refunds are subject to a deduction of £20 admin fee Non-Attendance If you do not attend the event or conference, this will be treated as a late cancellation, and no refund will be issued. Cancellations by Us In the unlikely event that we need to cancel (for example due to severe weather, illness, or unforeseen circumstances), you will be offered a full refund. We cannot reimburse travel or accommodation costs. You will be notified as soon as possible. We will not accept liability for transport disruption to public or private services or individual transport disruption as grounds for a refund. It may be necessary for reasons beyond the control of the organisers to alter the content, speakers, or timings of the events at any time. Changes in this schedule will not constitute grounds for a refund in part or in full. Weather Policy (Outdoor Sessions) Sessions will go ahead in most weather conditions, so please come prepared for the elements. If conditions are deemed unsafe (e.g. high winds), we will notify you as soon as possible with any changes to the event which may include cancellation of the event. Exceptional Circumstances & Discretion We recognise that unexpected and difficult situations can arise. In cases of exceptional circumstances (such as serious illness, family emergencies, or other significant events), we may, at our discretion, offer: A partial or full refund, depending on the situation All requests will be considered on a case-by-case basis, and we may ask for reasonable context to help us make a fair decision. We will aim to acknowledge your request within 48 hrs and aim to fully respond within 15 working days. While we will always respond with care and understanding, we also ask that you respect that: Decisions are made with fairness to the whole community and the sustainability of our work in mind We may not always be able to offer exceptions, particularly for last-minute cancellations that do not fall under exceptional circumstances If something unexpected happens, please get in touch as soon as possible—early communication really helps us support you where we can. Please email enquiries@forestschoolassociation.org Or please telephone 07479 960 639 Important legal information Due to the nature of this event (a leisure service on a specific date), there is no statutory cooling-off period under the Consumer Contracts Regulations 2013 This refund policy is governed by the laws of England and Wales If you have any disputes or questions about a refund, please contact us at enquiries@forestschoolassociation.org We aim to resolve issues amicably, but you also have rights under UK consumer law, including recourse through alternative dispute resolution if needed GDPR and permissions Data protection All delegates’ details will be kept on record We will not share your contact details with anyone other than organisations that are directly related to the event (e.g. the hosting site as a record of attendance) We may contact you about future events using the details provided on this booking, if you wish to opt-out please contact us at enquiries@forestschoolassociation.org Photography and filming Please be aware filming and photography will take place throughout the conference Images may be used in: Printed media produced by the FSA and/or other affiliated stakeholders (Local Groups) Guides, training products, magazines, books, and newspapers Online platforms, websites, and social media hosted by the FSA and other organisations associated with Forest School or Outdoor Education If you do not want to appear on film or in a photograph: Raise your hand towards the camera/operative in a ‘Stop’ gesture with your palm facing the camera The camera operative will cease filming you The editing team will remove you from the final edit and delete the footage Forest School Association is a charity registered in England and Wales (1155616). Forest School Association is a company registered in England and Wales (8164851).

My experience consists of a leisure activity, on a specific date(s), and therefore the 14-day ‘cooling off period’ under the Consumer Contracts Regulations 2013 does not apply.